AI for Small Business — Healthcare & Clinics
Independent clinics drown in intake, charting, insurance calls, and recall — and the load returns every single day, without an enterprise budget to throw at it. We help small practices put AI on the admin: intake that lands in the chart, visit notes drafted from dictation, eligibility checked without the phone time, recall outreach that runs itself — all on HIPAA-aware architecture with a Business Associate Agreement in place, at prices a small practice can afford.
Every engagement ends with something you can point at. Code that runs, documents that inform decisions, teams that got better. No fluff, no deck-only deliverables.
Conversational intake via web, SMS, or voice — medical history, medications, reason for visit, insurance — written into your EMR as structured data before the patient arrives.
Providers dictate naturally or use ambient capture; AI produces chart-ready notes in SOAP format for provider review before anything posts.
Automated eligibility checks, benefits summaries, and prior-authorization status pulls — less front-desk phone time and fewer billing surprises.
Lapsed patients identified by visit type, age, and risk, then reached through HIPAA-compliant channels with personalized outreach.
Referral letters, follow-up messages, and patient-education handouts drafted by AI and reviewed by the provider — post-visit admin time given back.
Value first: free consult maps where AI pays off for you. Published floors for productized systems (final scope in writing after we know the leak): $800 Foundation (usually intake or recall outreach, done for you), $1,500 Growth (add reminders, eligibility checks, and provider admin, with monthly optimization), $3,000 Fractional AI Ops (the full admin program, with a private AI setup for patient data). Month-to-month. BAA execution and HIPAA-aware architecture are included at every tier. Optional $1,500 AI Audit credits to first month within 30 days.
We walk your EMR, patient flow, and front-desk process together — including the compliance environment. Costs nothing.
We put a BAA in place, map a HIPAA-aware data flow, and pick the first win — quoted in writing and reviewed with your compliance contact before build.
We build with shadow-mode trials before anything patient-facing goes live — intake landing in the chart, notes drafting, eligibility checks running.
We train providers and staff, document the audit procedures, and stay available month-to-month.
Providers worn down by admin; the front desk overwhelmed; no budget for enterprise EMR add-ons.
Intake and admin running themselves — providers back with patients, front desk handling more without new staff.
Charting and paperwork bleed into evenings; every administrative hour is your hour.
Notes drafted, intake structured, recall automated — your evenings back.
Specialty-specific documentation requirements consume provider time.
AI tuned to your specialty's documentation patterns, with provider review built in.
We don't sell effort. We sell results. Every engagement is scoped against specific outcomes — and we measure them before and after.
Questions, answered
We sign a Business Associate Agreement at the start of the engagement. The architecture uses HIPAA-aware infrastructure — BAA-covered services, encryption at rest and in transit — and no PHI touches non-covered services. Audit logs are available for your compliance officer.
Epic, Cerner, Athenahealth, eClinicalWorks, Kareo, DrChrono, Practice Fusion, and custom EMRs via HL7, FHIR, or direct API. Integration complexity varies — we scope it per EMR during the free consult or AI Audit.
No. AI extracts data, drafts notes, and surfaces information — it never diagnoses or prescribes. All clinical decisions remain with licensed providers. The systems stay firmly on the administrative side.
Published floors (value first; final scope in writing), with BAA execution and HIPAA-aware architecture included at every tier: $800 Foundation — one flagship workflow done for you, usually intake or recall outreach; $1,500 Growth — add reminders, eligibility checks, and provider admin, with monthly optimization; $3,000 Fractional AI Ops — the full admin program, with a private AI setup so patient data never leaves your environment. Exact scope is quoted in writing. Start with a free consult; the $1,500 AI Audit credits in full toward your first month if you continue within 30 days.
We integrate with ambient-scribe solutions such as Suki, Abridge, or DeepScribe, or set up a custom workflow on Claude if preferred. Either way, output is reviewable before it posts to the chart.
Every chart note is reviewable by the provider before it posts. Systems are configured to require explicit provider approval — no auto-posting to records — and audit logs track every edit and approval.
No. Everything is month-to-month, and audits and workshops are one-off fixed fees. The BAA and compliance documentation stay with you either way.
Tell us the conversion job and what you already have. We reply within 24 hours with feasibility, package floor fit, and whether a project is the right spend yet. No pitch theater.
