Persona 01
Single-location studios
Pain
High churn, the owner doing everything, no room in the budget for agency retainers.
Outcome
Retention and front-desk work running itself — the owner back to coaching, not admin.
AI for Small Business — Gyms & Fitness
You coach the people.
AI can handle
the front desk.
Your cost to acquire a member keeps climbing, and churn quietly eats the growth — while you're stuck answering the same booking questions and writing the same emails. We help gym and studio owners put AI on that load: churn alerts, front-desk automation, member content, onboarding sequences. We teach you the tools, set them up with you, and leave you running them — at a price a single location can actually afford.
Plans
From $800/mo
Engagement
Month-to-month
Entry point
Free consult
What we deliver
Specific deliverables.
No vague outcomes.
Every engagement ends with something you can point at. Code that runs, documents that inform decisions, teams that got better. No fluff, no deck-only deliverables.
01
Churn alerts before members cancel
Attendance and booking patterns watched automatically, so members drifting away get flagged — and reached — before they quit, not after.
02
Front-desk questions answered 24/7
A chat agent for bookings, hours, pricing, cancellations, and common questions — on SMS, web chat, and your inbox. It escalates to a human when it matters.
03
Member content in your voice
Captions, class announcements, and member emails drafted on brand — so you publish consistently without hiring a content manager.
04
Onboarding and re-engagement that run themselves
Welcome sequences, milestone celebrations, referral asks timed well, and win-back outreach for lapsed members — automated and personal.
05
Programming help from intake
From intake form to a week-one plan in seconds — AI-drafted progressions with coach review, so programming time goes back to coaching.
Methodology
How we work.
Predictable. Scoped. Priced.
Value first: free consult maps where AI pays off for you. Published floors for productized systems (final scope in writing after we know the leak): $800 Foundation (usually the front desk: missed-call text-back and booking follow-up, done for you), $1,500 Growth (add churn alerts, reminders, and member content, with monthly optimization), $3,000 Fractional AI Ops (the full member-lifecycle program). Month-to-month. Optional $1,500 AI Audit credits to first month within 30 days.
Phase 01
Diagnose
Free consult
We walk your member software, attendance data, and daily grind together — where the hours and the members leak. Costs nothing.
Phase 02
Design
First week
We pick the first win — usually churn alerts or the front desk, since they pay back fastest — and quote it in writing.
Phase 03
Deploy
Weeks, not quarters
We connect your member system, set up the alerts and agents, and you watch them work on real members.
Phase 04
Develop
Ongoing
We train you, your coaches, and your front desk to run it all, and stay available month-to-month as you grow.
Who it's for
You might be one of these.
Persona 02
Independent boxes and boutique concepts
Pain
Member experience depends on whoever's at the desk; content goes out in bursts, then silence.
Outcome
Consistent member communication and content, automated in your brand voice.
Persona 03
Owner-operators eyeing a second location
Pain
The playbook lives in your head; scaling means cloning yourself.
Outcome
Documented, AI-assisted workflows a new location can adopt on day one.
What you leave with
Measurable outcomes.
We don't sell effort. We sell results. Every engagement is scoped against specific outcomes — and we measure them before and after.
- 01AI help priced for a single location — not a franchise budget
- 02Churn risk surfaced early, with outreach that acts on it
- 03Front-desk questions handled around the clock
- 04Member content published consistently, on brand
- 05Onboarding and win-back sequences running themselves
- 06You and your staff trained to run every tool yourselves
Questions, answered
What you want to know.
What gym-management software do you work with?
MindBody, Zen Planner, PushPress, GymMaster, ClubReady, Wodify, Glofox, Trainerize, and custom setups via API. Most major platforms expose APIs we can integrate with.
How much does this cost for a gym or studio?
Published floors for productized monthly systems (value conversation first; final scope in writing): $800 Foundation — one flagship workflow done for you, usually the front desk (missed-call text-back, bookings, follow-up); $1,500 Growth — add churn alerts, reminders, and member content, with monthly optimization; $3,000 Fractional AI Ops — the full member-lifecycle program. Exact scope is quoted in writing. Start with a free consult; the $1,500 AI Audit credits in full toward your first month if you continue within 30 days.
Will the AI replace our coaches?
No — it removes the admin around coaching. Coaches spend less time on programming spreadsheets, check-in messages, and content, and more time on the human part of the job. Every AI output is reviewable before it reaches a member.
What about nutrition coaching?
AI can draft nutrition suggestions and track member progress, but we keep medical and clinical claims out of the system. If your gym works with a licensed dietitian, we integrate with their review workflow.
Does this work for CrossFit, HIIT, or boutique concepts?
Yes. The modality matters less than the workflows — retention, member communication, content, programming — which are similar across concepts. We adapt to your programming style.
What if a member wants to talk to a human?
Front-desk agents are configured with clear escalation paths. Billing disputes, injuries, and sensitive situations route to a person immediately, and a member can always request one.
Do I have to commit to a long contract?
No. Everything is month-to-month, and workshops and audits are one-off fixed fees. If the tools stop earning their keep, you stop paying — simple as that.
Start with Gyms & Fitness
Ready when you are.
Free consult. Honest scope.
Tell us the conversion job and what you already have. We reply within 24 hours with feasibility, package floor fit, and whether a project is the right spend yet. No pitch theater.
